Registration and practical information for participants
Please note that attendance at the Conference is by invitation only. Check your e-mail inbox for an invitation. If you have any questions regarding the invitation or registration, please send your enquiry to: firstname.lastname@example.org.
Practical information for participants
This Practical Information Note provides general information on logistical and organisational aspects to help you prepare for the meeting.
Please note that all information may be subject to change, in which case it will be communicated by the Czech Presidency in due time.
Please note that attendance at the Conference is by invitation only and only accredited delegates will have access to the main venue and evening reception.
Delegates were kindly requested to register via the online accreditation system of the Czech Presidency of the Council of the European Union, through the designated Delegation Accreditation Officer (DAO) of the respective delegation. Your DAO (it may be yourself) should have received more detailed instructions.
In case you have not appointed your DAO yet, please proceed at your earliest convenience to register the DAO through an e-mail at email@example.com. The DAO will receive the link to the accreditation system in due time.
Please note that the accreditation closes on 16th November. A confirmative email of attendance approval will be automatically sent after the system closes on 17th November.
Each participant will receive their badge at the registration desk in the hotel lobby upon the arrival. Please make sure to wear your badges visibly at the meeting venue and evening reception. If you lose your badge, please contact the registration desk at the meeting venue without any delay.
If you have any questions regarding the invitation or registration, please send your enquiry to: firstname.lastname@example.org.
All personal information provided during the accreditation will be processed only in accordance with General Data Protection Regulation (GDPR) obligations mentioned in the CZ PRES GDPR memorandum, which can be found on presidency website and accreditation system itself.
- Conference venue and accommodation
The whole conference including the evening informal dinner will take place at Hotel Vienna House Diplomat (address: Evropská 15, 160 41 Prague, Czech Republic), a luxury hotel in the diplomatic quarter of Prague.
To access the conference please use the main entrance of the hotel.
Please note that the Czech Presidency will cover the costs of accommodation only for selected keynote speakers. Other participants are responsible for booking and paying for their accommodation. For your convenience, the Czech Presidency has made pre-reservations of hotel rooms at a discounted price. You will receive instructions and a link to book rooms after successful online accreditation. Kindly note that availability of rooms at hotels is on first-come first served basis.
If you have any questions regarding the accommodation, please send your enquiry to: email@example.com.
The Czech Presidency will cover the costs of transport only for selected keynote speakers. Other participants are kindly asked to make their own travel arrangements. The Czech Presidency is ready to advise you in any way possible.
The city of Prague has an excellent transport accessibility. Below you will find the instructions on how to get to the conference venue:
Arriving by plane
The connection between Václav Havel Airport Prague and Prague city centre is provided by taxi or public transport bus lines which operate at regular few-minute intervals. Both, taxi and bus stops are located directly in front of terminals. Please follow these steps when using public transport:
- From terminal 2 take bus 119. Disembark at the stop “Nádraží Veleslavín”.
- On “Nádraží Veleslavín” you can either take the metro green line A to the stop “Dejvická” in the direction Depo Hostivař or go by tram nr. 26 to the stop “Thákurova” in the direction Nádraží Hostivař.
- Exit the “Dejvická” or “Thákurova” station with the exit in direction of the Evropská street.
- The transfer should take max 45 minutes. You can find additional information on https://www.prg.aero/en/public-transport-buses
Arriving by train
Again, you can use taxi or public transport, the instructions for public transport are as follows:
- Take the metro line C (red) from the station “Hlavní nádraží” (main train station) in the direction “Háje” to the station “Muzeum”.
- From the station “Muzem” transfer to the green line A. Then take the green line A to the station “Dejvická” in the direction Nemocnice Motol.
- Exit the “Dejvická” station with the exit in direction of the Evropská street.
- The transfer should take max 30 minutes.
- The ticket is valid for all means of public transport in Prague.
- Ideal solution is a ticket for 90 minutes.
- Tickets are sold in machines directly on the bus stop (airport) or near the metro entrance (main train station). Most ticket machines accept contactless credit card payments. Tickets can also be purchased via SMS. Before entering the metro or tram, send an SMS with this text: DPT42 to number 902 06. it costs 42 crowns and is valid for 90 minutes. Or there is also possibility to buy it via Lítačka mobile app, which can be also used to search for the ideal public transport connection. The application is available for Android and iOS.
The evening reception will take place at Vienna House Diplomat Prague from 19:00 on 21 November. All participants of the Conference are invited. The location of the evening reception will be marked in the hotel lobby.
Please note that the Conference and evening reception will be conducted in English only, no interpretation will be provided.
We cordially invite you to discover the city of Prague. To do this, please check the tourist website at: https://www.prague.eu/en
Emergency number: 112 (fire brigade, medical assistance)
Electricity: The voltage in Czech is 230V, 50 Hz.
Local time: Central European Time Zone (CET) – GMT +1:00
Country code: Czech Republic +420
Currency: Czech crown, for the current rate please consult https://www.cnb.cz/en/
Tap water: Czech water is regularly tested for quality and is safe to drink.